Helpful Tips to Downsize When Moving to a Smaller Office

Numerous reasons may necessitate an office move. For example, your lease has expired, or you wish to scale down and need a smaller office. If your reason for the move is to scale down, you want a smooth and easy transition to the new office. This goal is only achievable if you downsize and eliminate the items you no longer need or use.

 Discover some helpful tips to help you downsize when moving to a smaller office.

Consider the Number of Employees

The ideal space mostly depends on the staff headcount. So before you downsize, first find out how many employees will move to the new office.

You must also consider the storage space you'll need for filing and equipment. Again, this requirement may be proportional to the number of staff members moving to the new office.

Take Inventory

A successful downsizing requires proper planning and organization. Before you move, conduct an inventory of the items in your office. Then, decide what to keep, sell, donate, or dispose of.

While at it, consider what you seriously need and can do without. Some items may seem like a need, but they are things you go for months or even years before you get the items out for use. In that case, such things will only clutter your new office.

For example, an old printing machine may seem like a need. But if you have not used it in ages, holding on to it because you think you may need the machine in the future may not be the wisest choice.

Similarly, those old desks and chair sets may have served you well, but if they don't fit the new office style and size, let another company have them.

Make Use of Technology

Documents take up a significant amount of space. Heaps of files and papers make your space look disorganized and cluttered.

To address this issue, you can leverage technology to reduce the need for physical paperwork. For example, invest in digital storage solutions such as cloud storage to keep important documents. This idea is handy for downsizing and allows you to access your documents from anywhere at any time.

You may also use external hard drives to store data, which is an effective and economical way of organizing your records.

Try Multi-Purpose Rooms

As you search for the perfect office to fit your needs, consider rooms that can serve multiple purposes. For instance, some offices have break, conference, and meeting rooms. Such rooms are mostly unused during the day. To save on space, combine these rooms so they can be used as one room with different purposes.

Invest in Multi-Purpose Office Furniture

Multi-purpose furniture means that you can utilize the same space for multiple activities. For example, you can use cubicles for both storage and workspace.

You may also opt for collapsible furniture that can be folded and stored when not in use. This furniture will help you maximize your space, even when the office is full.

Rent Storage Space

If you can't part with some of your equipment, a storage space will help you retain the items but have them out of sight. For example, you may rent a small storage unit near the office to keep your items safe and secure. This way, you can easily access the items when necessary without compromising on space in the office.

Hire Expert Movers

Moving is a complex process, especially when you are downsizing. But expert movers can make your move more efficient and hassle-free. Hire professionals to transport your items, especially the ones you can't part with. The specialists will help you manage the process from start to finish while ensuring the safety of your items.

You can trust us at Baker Moving & Supplies for your move. We specialize in residential and commercial moves. Our experienced professionals are here to help you make a smooth transition with minimal disruption to your day-to-day operations. Contact us for a consultation.